Frequently Asked Questions

Below are the answers to the most common frequently asked questions we hear when it comes to 
Wedding or Event Coordination.

What does a Day of Coordinator do?

Your coordinator will be the person to help direct the flow of your wedding.  We are “More than just a Wedding Coordinator” because  we focus on what is important to you!  A coordinator will help guide you and your family and friends through whatever happens during the wedding to make sure you and your family have an stress-free wedding!  We go beyond just those services and actually help set up and box up your personal items for the day.  No matter what – We work directly with you and your family, and vendors to ensure the timeline and plan of events runs smoothly.

When would we finalize the timeline?

We like to finish up 3 to 6 weeks from the day of your wedding.  Remember we are contacting venue, vendors, and reviewing contracts so it is very important to make sure all the pieces are put together.   Our planning process begins right when you save your date and then 3 months prior to your wedding date we start to get into the finalizing details of your day so that 30 days before your wedding you feel excited and relaxed about the final details.

When would the coordinator or team arrive to help set up?

This will be different for each wedding or event – for Day of Coordination we will typically show up anywhere from 3 to 5 hours before your start time.   Depending on your wedding package we could be arriving up to 7 hours before a wedding. 
We do not limit you to a certain amount of time you have access to your coordinator.   Your Coordinator will know how much time is need to ensure all things are set up properly and vendors are managed.

Is a coordinator a wedding planner?

The Day of Coordinator cannot replace a full service wedding planner – in fact in most cases we work directly with wedding planners.  However, we realize that costs can become a factor and that more and more of our clients want to plan the wedding themselves. This is the option for couples that want to plan most if not all of their wedding but need a little advice along the way. Our coordinators can help answer questions based on our experience of helping weddings run smooth!  We work directly with the vendors YOU choose to ensure the vision you have is implemented.

How necessary is a wedding coordinator?

Some couples will never need one and some venues require one. It will depend on the experience you are wanting for the day of your wedding. There are several pieces and vendors involved in this process.  The Day of Coordinator is meant for you, your family, your friends, and your bridal party to not have to worry about all the details and be able to enjoy your wedding with you.  Just know your wedding is in great hands with us.

What does it mean to be the point of contact?

Your coordinator will be reachable to your photographer, videographer, venue, catering, florist, cake vendor, entertainment, etc. They facilitate questions and timeline assistance while creating your timeline for your wedding. We pass along payments or tips to these vendors the day of and answer any and all questions. Our coordinators are available to keep things on schedule based on our planned timeline.

What is the difference between a venue coordinator and a wedding coordinator?

The main difference is this: A venue coordinator works for the needs of the venue, acting out the requirements of your contract in a smooth and timely manner. A wedding coordinator works for you, ensuring every detail of your day is flawless and orchestrated exactly as you’ve planned.

What is the difference between Day of Coordination & Day of Services?

The Day of Coordinator will run the timeline of events on your wedding day. The Day of Services will help with actual set-up of the personal items provided so your family and friends don’t have to work on your wedding day. Most couples do not realize how much is involved. See Day of Services 

Do I tip my DJ and Coordinator?

The average wedding coordinator tip is 10%-25%.  If you feel you have received extraordinary service please reward your senior coordinator directly to share with the team.  It’s also great to gift an item to your coordinator. Like a bottle of wine or gift basket.  Something that just thanks them for all that they do for you on your big day.  (Crystal loves her red wine) :)

Your DJ is usually tipped for a job well done. DJ tips range from 20%-30% depending on happy you are with the service.

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